How to Become a Project Assistant: Australian Careers in Project Management

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BSB50215

Diploma of Business

Want to start your own business? Progress to the next level in your workplace? Or simply stand out from the crowd in the wide world of business? This BSB50120 Diploma of Business from Australian Institute of Management (AIM) Education and Training is the perfect course for you.

This 12-month diploma course covers crucial areas of knowledge you’ll require to succeed in the business environment. You’ll learn how to manage all the key aspects of a business workplace, from operational plans, meetings and recruitment processes to projects and professional development. You’ll also discover how to build and sustain an innovative work environment and promote continuous improvement among your team. Throughout the course, there’s a strong emphasis on real-world business practice that will help prepare you for a management career. By the end of the course, you will be both certified and ready to kick start your business career.

This course is delivered 100% online, requires roughly 12 hours of study per week and can be completed in 12-18 months.

Online

Administrator, Business Coordinator, Executive Assistant, Executive Officer, Office Manager, Program Coordinator, Project Assistant

Price may vary

12-18 months part-time

Applied Project Management Online

If you are involved in project planning or management at work and would like to gain knowledge that will allow you to optimise your performance and value to your organisation, then this Applied Project Management Online short course from Australian Institute of Management (AIM) Education and Training could be ideal for you.

All projects rely on precise and effective teamwork for their success, yet each also has its unique set of managerial challenges. Providing an exploration of all aspects of the project management life cycle, from initiation and planning through to execution and closure, you’ll learn how to manage for successful project outcomes with this Applied Project Management course.

It will teach you to actively manage a project’s scope by pinpointing goals, limitations, and expected outcomes, while also implementing and evaluating the effectiveness of the project timeline, adhering to management practices and policies. You’ll learn how to oversee project spending, identify necessary procurements, and assist in the selection of suppliers. Also you’ll learn to effectively address stakeholder demands through robust engagement strategies, and strategise for, oversee, and reassess any risks associated with the project. This ensures timely and relevant participation from key individuals, organisations, and groups, maintaining a comprehensive and controlled project environment.

The course is conducted 100% online to allow you to study when it suits you and consists of seven highly relevant modules that your own pace for up to six months.

Online

Project Administrator, Project Assistant, Project Leader, Project Manager, Project Support Officer

Price may vary

Self paced, up to 6 months

Project Management Fundamentals

If you’re currently in a role that involves some degree of project management, or are looking to move into a project management role, then this Project Management Fundamentals short course from Australian Institute of Management (AIM) Education and Training could be ideal for you.

In this course, you’ll learn all the essentials and gain practical insights into the end-to-end project lifecycle, from implementing the project to project planning, budgeting, scheduling, selecting a team and how best to manage the project to completion.You will get an overview of all the essentials tools and techniques that will help you set up and manage projects effectively and efficiently regardless of the nature of the project. At the end of the course you’ll have all the skills and confidence you need to tackle the day to day challenges of managing projects of any size.

This is an intensive two day course that can be taken at one of AIM’s campuses in Sydney, Melbourne, Brisbane, Adelaide or Canberra, or through an online virtual workshop.

Blended, Classroom, On Campus, Online

ACT, NSW, SA, VIC

Project Administrator, Project Assistant, Project Coordinator, Project Manager, Project Support Officer

Price may vary

2 Days

On this page

What is a Project Assistant?

What will I do?

What skills do I need?

Resources

What is a Project Assistant?

The role of a Project Assistant is an exciting and dynamic career choice that plays a crucial part in the successful execution of projects across various industries. Project Assistants are often the backbone of project teams, providing essential support to project managers and ensuring that all aspects of a project run smoothly. They are involved in a variety of tasks that contribute to the overall success of projects, making this role both rewarding and integral to any organisation’s operations.

In their day-to-day responsibilities, Project Assistants engage in a range of activities, including scheduling meetings, preparing project documentation, and maintaining project timelines. They are responsible for tracking project progress and ensuring that all team members are informed of their tasks and deadlines. This role requires strong organisational skills and attention to detail, as Project Assistants often manage multiple tasks simultaneously while ensuring that all project requirements are met efficiently.

Communication is a key component of the Project Assistant’s role, as they liaise with various stakeholders, including team members, clients, and suppliers. They help facilitate effective communication by preparing reports, updating project status, and addressing any issues that may arise during the project lifecycle. This collaborative environment fosters a sense of teamwork and allows Project Assistants to develop valuable relationships within their organisation.

Overall, a career as a Project Assistant offers a unique opportunity to be at the forefront of project management. With the potential for career advancement into roles such as Project Coordinator or Project Manager, individuals in this position can build a solid foundation for a successful career in project management. The skills and experience gained as a Project Assistant are highly transferable, making it an excellent choice for those looking to grow and thrive in a fast-paced work environment.

Career snapshots For Project Assistants

The role of an Assistant Project Manager is pivotal in various industries, particularly in construction and project management. This position typically attracts individuals who are organised, detail-oriented, and possess strong communication skills. The average age of professionals in this field tends to be around 30-40 years, with a balanced representation of genders.

Average Hours per Week: 38-40 hours
Average Salary: $95,000 – $110,000 per year, depending on location and experience
Unemployment Rate: Approximately 4.5%
Number of People Employed: Around 50,000 in Australia
Projected Growth: Expected to grow by 10% over the next five years

As the demand for skilled project managers continues to rise, pursuing a career as an Assistant Project Manager can be a rewarding choice. This role not only offers competitive salaries but also opportunities for career advancement in various sectors.

What will I do?

A Project Assistant plays a vital role in supporting project managers and teams in various industries, ensuring that projects run smoothly and efficiently. This position involves a mix of administrative tasks, communication, and coordination, making it an excellent entry point for those looking to build a career in project management. Project Assistants are essential in helping teams stay organised, meet deadlines, and achieve project goals.

Administrative Support – Assisting project managers with scheduling meetings, preparing documents, and maintaining project files.
Communication Coordination – Acting as a liaison between team members, stakeholders, and clients to ensure clear communication and updates.
Project Tracking – Monitoring project progress and timelines, updating project management software, and reporting on status to the project manager.
Budget Assistance – Helping track project expenses and budgets, ensuring that financial records are accurate and up to date.
Meeting Preparation – Organising and preparing materials for project meetings, including agendas, minutes, and follow-up actions.
Data Entry – Inputting project-related data into databases or spreadsheets for tracking and reporting purposes.
Resource Management – Assisting in the allocation and management of project resources, including personnel and materials.
Quality Control – Supporting quality assurance processes by ensuring that project deliverables meet established standards and requirements.
Documentation Management – Maintaining and organising project documentation, including contracts, reports, and correspondence.
Problem Solving – Assisting in identifying and resolving project-related issues as they arise, ensuring minimal disruption to project timelines.

What skills do I need?

A career as a Project Assistant requires a diverse set of skills that are essential for supporting project managers and ensuring the smooth execution of projects. Strong organisational skills are paramount, as the role involves managing schedules, coordinating meetings, and maintaining project documentation. Effective communication skills, both verbal and written, are also crucial, enabling the Project Assistant to liaise with team members, stakeholders, and clients efficiently. Additionally, proficiency in project management software and tools is beneficial, as it aids in tracking project progress and managing resources effectively.

Moreover, a keen attention to detail is vital for a Project Assistant, as they are often responsible for monitoring project timelines and budgets. Problem-solving abilities are equally important, allowing them to address any issues that may arise during the project lifecycle. Lastly, adaptability and a proactive attitude are essential traits, as the dynamic nature of project work often requires quick thinking and flexibility in response to changing circumstances. By honing these skills, individuals can position themselves for success in the field of project management.

Skills/attributes

Strong organisational skills
Effective communication abilities
Attention to detail
Time management skills
Proficiency in project management software
Ability to work collaboratively in a team
Problem-solving skills
Adaptability and flexibility
Basic understanding of project management principles
Ability to prioritise tasks
Strong interpersonal skills
Proficient in Microsoft Office Suite
Ability to handle multiple tasks simultaneously
Willingness to learn and develop professionally

Resources

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VIC

ACT

TAS

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How to Become a Project Assistant: Australian Careers in Project Management

What is a Project Assistant?

Career snapshots For Project Assistants

What will I do?

What skills do I need?

Skills/attributes

Resources

Career Outcomes