How to Become a Program Administrator: Australian Careers in Business Administration

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BSB40920

Certificate IV in Project Management Practice

This online BSB40920 Certificate IV in Project Management Practice qualification from Upskiled has been designed for those who aspire to enter project management roles or have recently been appointed to the position, and provides the skills and knowledge required to confidently assume project management responsibilities. The course provides students with a solid grounding in the practical skills needed to be an effective project manager, and covers all aspects of managing a project from start to finish.

Upon completion of the Certificate IV in Project Management Practice, students will know how to scope a project, manage and minimise risk, efficiently plan timelines, budget for costs, and manage resources and labour. The course is also extremely flexible and can be studied online for maximum convenience when juggling work and study.

Online

Contract Officer, Program Administrator, Project Administrator, Project Consultant, Project Manager, Project Support Officer, Project Team Leader, Quality Officer, Small Business Operator

Price may vary

12-18 months

BSB50820

Diploma of Project Management

This online BSB50820 Diploma of Project Management qualification from Upskilled has been designed for practising project managers who wish to expand on their existing skill-set and gain an advanced understanding of how to manage complex projects. The course has a strong industry focus and offers a sophisticated and advanced-level program of study.

This course will benefit practising project managers who wish to advance their project management skills and enable them to work on increasingly sophisticated and complex projects. Subjects have been selected to reflect current industry paradigm and include industry essentials such as how to manage project information and communication, how to manage project human resources, as well as all about managing the project finances, quality assurance and risk factors.

Upon completion of the Diploma of Project Management, students will have a range of industry-relevant methods, techniques and tools at their disposal, empowering them with the ability to innovate and dynamically manage major projects in any sector or industry.

Online

Management Consultant, Program Administrator, Project Administrator, Project Consultant, Project Leader, Project Manager, Project Support Officer, Project Team Leader

Price may vary

12-18 months

BSB40120

Certificate IV in Business (WA only)

Please note – this course is available to Western Australian residents only.

If you are looking for ways to further your business administration career and give yourself a way to optimise your knowledge and job opportunities, then this Certificate IV in Business (BSB 40120) from Industry Skills Training could be the perfect qualification to help you make this happen.

This nationally recognised qualification will provide you with all the contemporary business administration skills needed to excel in the field, allow you to realise your potential and give you a boost you need to progress into the management ranks in almost any organisation.

By learning crucial skills such as how to use digital technologies to collaborate in a work environment, create complex business documents and proposals, build and maintain business relationships, undertake project work and lead personal development for yourself and your co-workers, you will maximise your value for any business and give yourself an opportunity to rise through the ranks and become a recognised high performer. You will become fully equipped to deal with a myriad of unpredictable business problems and will be perfectly placed to positively impact your organisation’s business performance.

Note: This course is subsidised through the Jobs & Skills WA Work Readiness and Priority Industry Training programs and is available to eligible students. Enquire now to find out if you qualify. This course is NOT available to people on 500 or 600 visas.

Classroom, On Campus

Assistant Manager, Executive Personal Assistant, Manager, Office Administrator, Office Manager, Personal Assistant, Program Administrator, Program Coordinator, Project Administrator, Project Coordinator, Project Officer, Team Leader

Price may vary

Enquire now for course duration

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What is a Program Administrator?

What will I do?

What skills do I need?

Resources

What is a Program Administrator?

The role of a Program Administrator is both dynamic and rewarding, serving as a vital link between various organisational functions and ensuring that projects run smoothly and efficiently. These professionals are responsible for planning, coordinating, and overseeing the administration of programs and special projects within an organisation. Their work is essential in facilitating communication and collaboration among team members, stakeholders, and management, ultimately contributing to the success of the organisation’s objectives.

Program Administrators take on a variety of responsibilities that include advising senior management on critical matters, implementing decisions, and overseeing the work of contractors. They play a key role in preparing and reviewing submissions and reports that detail the organisation’s activities, ensuring that all information is accurate and up-to-date. Additionally, they collect and analyse data related to projects, providing insights that help in evaluating project outcomes and making informed decisions for future initiatives.

Common tasks for a Program Administrator often involve coordinating meetings, managing project timelines, and ensuring that resources are allocated effectively. They may also be involved in arranging new office accommodations and reviewing existing processes to enhance efficiency. This role requires strong organisational skills, attention to detail, and the ability to communicate effectively with diverse teams. The collaborative nature of the job fosters a positive work environment, where Program Administrators can thrive and make a significant impact on their organisation’s success.

With a growing demand for skilled professionals in this field, a career as a Program Administrator offers numerous opportunities for advancement and personal development. Those who excel in this role often find themselves well-positioned for leadership positions within their organisations. The blend of strategic planning, project management, and interpersonal skills makes this career not only fulfilling but also essential in today’s fast-paced work environment.

Career snapshots For Program Administrators

Program Administrators play a crucial role in planning and managing organisational programs and projects. They are responsible for advising senior management, overseeing contractors, and preparing reports on project outcomes. This career is essential across various industries, including public administration, healthcare, and professional services.

Average Age: 42 years
Gender Distribution: 59% female
Hours Worked: Average of 42 hours per week, with 80% working full-time
Employment Numbers: Approximately 103,200 people are employed in this role
Projected Growth: Annual employment growth is currently not specified
Unemployment Rate: Specific unemployment rates for this role are not provided

With a significant portion of the workforce being female and a median age of 42, this career reflects a diverse demographic. The role offers a stable work environment, with many opportunities for advancement in various sectors. As organisations continue to focus on effective program management, the demand for skilled Program Administrators is expected to remain strong.

Source: ABS, 2021 Census of Population and Housing.

What will I do?

A Program Administrator plays a crucial role in the planning and administration of organisational programs and special projects. They are responsible for ensuring that projects run smoothly and efficiently, providing support services that facilitate the achievement of organisational goals. This position requires a blend of organisational skills, attention to detail, and the ability to communicate effectively with various stakeholders. Day-to-day tasks can vary widely, but they all contribute to the overall success of the programs being managed.

Advises senior management on matters requiring attention and implements their decisions – This involves providing insights and recommendations based on project data and organisational needs.
Oversees work by contractors and reports on variations to work orders – Ensuring that contractors meet their obligations and that any changes are documented and communicated effectively.
Prepares and reviews submissions and reports concerning the organisation’s activities – This includes compiling data and presenting it in a clear and concise manner for stakeholders.
Collects and analyses data associated with projects undertaken, and reports on project outcomes – Gathering relevant information to assess the effectiveness of projects and inform future decisions.
Reviews and arranges new office accommodation – Managing logistics related to office space to ensure that the organisation’s needs are met.

What skills do I need?

A career as a Program Administrator requires a diverse set of skills that are essential for effectively managing and supporting organisational programs and projects. Strong organisational abilities are crucial, as these professionals must coordinate various tasks, manage timelines, and ensure that projects are executed smoothly. Additionally, excellent communication skills are necessary for liaising with senior management, contractors, and team members, ensuring that everyone is aligned and informed. Analytical skills are also important, as Program Administrators are often responsible for collecting and interpreting data related to project outcomes, which aids in decision-making and reporting.

Furthermore, proficiency in project management software and tools is beneficial, enabling Program Administrators to track progress and manage resources efficiently. A solid understanding of budgeting and financial management can also enhance their effectiveness, as they may oversee project budgets and financial reporting. Lastly, adaptability and problem-solving skills are vital, as these professionals often face unexpected challenges that require quick thinking and innovative solutions. Overall, a combination of these skills empowers Program Administrators to contribute significantly to the success of their organisations.

Skills/attributes

Strong organisational skills
Effective communication abilities
Attention to detail
Problem-solving skills
Ability to manage multiple tasks
Proficiency in data analysis
Experience with project management
Knowledge of administrative procedures
Ability to work collaboratively in a team
Adaptability to changing environments
Time management skills
Proficient in using office software and technology
Understanding of budgeting and financial management
Leadership and supervisory skills
Ability to provide support to senior management

Resources

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How to Become a Program Administrator: Australian Careers in Business Administration

What is a Program Administrator?

Career snapshots For Program Administrators

What will I do?

What skills do I need?

Skills/attributes

Resources

Career Outcomes