How to Become an Executive Assistant: Australian Careers in Business Administration

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BSB50215

Diploma of Business

Want to start your own business? Progress to the next level in your workplace? Or simply stand out from the crowd in the wide world of business? This BSB50120 Diploma of Business from Australian Institute of Management (AIM) Education and Training is the perfect course for you.

This 12-month diploma course covers crucial areas of knowledge you’ll require to succeed in the business environment. You’ll learn how to manage all the key aspects of a business workplace, from operational plans, meetings and recruitment processes to projects and professional development. You’ll also discover how to build and sustain an innovative work environment and promote continuous improvement among your team. Throughout the course, there’s a strong emphasis on real-world business practice that will help prepare you for a management career. By the end of the course, you will be both certified and ready to kick start your business career.

This course is delivered 100% online, requires roughly 12 hours of study per week and can be completed in 12-18 months.

Online

Administrator, Business Coordinator, Executive Assistant, Executive Officer, Office Manager, Program Coordinator, Project Assistant

Price may vary

12-18 months part-time

BSB30120

Certificate III in Business

Take your first step toward a new career in business with no prior experience required with this online BSB30120 Certificate III in Business (Standard) qualification from Foundation Education.

A generalised course suitable for students from a wide variety of backgrounds, this qualification provides students with the foundation skills and knowledge required to start a career in business. In this qualification, you’ll learn how to work in a team, support and advise colleagues, and make sound decisions in any situation that emerges in the workplace. You’ll graduate with the skills and experience required to seek work in real-life business workplaces.

With online learning and on-hand help from Foundation Education’s student support officers, your learning experience is flexible and supported. You’ll build your knowledge through project-based and case study assessments, and build real-world skills for your start in the workplace.

If you’re naturally organised, like solving problems, and enjoy working with other people, a career in business may be for you. It starts with this qualification.

Please note: This is a fee-for-service program, it is not government funded.

Online

Administrative Assistant, Customer Support Officer, Executive Assistant, Office Administrator, Personal Assistant, Receptionist

Price may vary

Up to 12 months part-time

BSB40120

Certificate IV in Business (Business Administration)

Enhance your career prospects with a nationally recognised business qualification earned from home with this online BSB40120 Certificate IV in Business (Business Administration) course from Foundation Education.

Designed for students with no prior academic experience, this qualification is suited for people looking to progress at work, apply for new jobs at higher levels, or formalise existing experience into a recognised qualification. In this course, you’ll build skills and knowledge to advance your career towards supervisor and administrator roles.

You’ll learn how to manage human resources and business information; how to execute projects; how to think critically in a business setting; and how to support both yourself and colleagues at work.

Delivered entirely online, this course is flexible to suit your lifestyle. Students have up to 12 months to complete it, and Foundation Education’s on-hand student support team will help make studying easy.

If you’re a natural problem-solver with a knack for organisation and a goal to grow your career, this qualification is your next step.

Please note: This is a fee-for-service program, it is not government funded.

Online

Executive Assistant, Office Manager, Operations Officer, Receptionist

Price may vary

Up to 12 months part-time

BSB50120

Diploma of Business

Progress your business leadership career with the skills and experience gained in this online BSB50120 Diploma of Business qualification from Foundation Education.

Designed for students with no prior academic experience, this course is suited for people seeking to accelerate career development and build sought-after business skills. This qualification will equip you with the skills and knowledge required to seek work in senior leadership and management positions across a range of business industries.

You’ll learn how to think critically in the workplace; how to manage business finances and resources; how to develop strong policies and procedures; how to communicate effectively; how to manage and lead teams; how to develop and implement operational plans; and how to use emotional intelligence. This qualification is a work-ready pathway towards your career in leadership.

Delivered entirely online, this course is flexible to suit your lifestyle. Project-based and case study assessments ensure your learning is practical, and Foundation Education’s dedicated student support team ensures your study experience is well-supported.

Please note: This is a fee-for-service program, it is not government funded.

Online

Administration Supervisor, Business Manager, Executive Assistant, Office Manager, Senior Administrator, Small Business Owner, Team Leader

Price may vary

Up to 12 months part-time

On this page

What is a Executive Assistant?

What will I do?

What skills do I need?

Resources

What is a Executive Assistant?

The role of an Executive Assistant is both dynamic and rewarding, serving as a vital support system for senior executives and management teams. These professionals are at the heart of organisational operations, ensuring that everything runs smoothly and efficiently. They are often the first point of contact for internal and external stakeholders, showcasing their exceptional communication skills and professionalism. An Executive Assistant’s ability to manage multiple tasks while maintaining a high level of organisation is crucial in today’s fast-paced business environment.

Executive Assistants are responsible for a wide range of tasks that contribute to the overall success of their organisation. They manage schedules, coordinate meetings, and handle correspondence, ensuring that executives can focus on strategic decision-making. Their role often extends to project management, where they assist in planning and executing initiatives that align with the company’s goals. This position requires a keen eye for detail and the ability to anticipate the needs of executives, making them indispensable in any corporate setting.

In addition to administrative duties, Executive Assistants often play a key role in fostering a positive workplace culture. They may organise team events, manage office supplies, and contribute to the overall morale of the team. Their proactive approach not only enhances productivity but also creates an environment where collaboration and innovation can thrive. This career path offers opportunities for professional growth, as Executive Assistants often gain insights into various aspects of the business, paving the way for future leadership roles.

Overall, a career as an Executive Assistant is an excellent choice for those who enjoy a blend of administrative support and strategic involvement. With the potential for competitive salaries and the opportunity to work closely with senior leaders, this role is both fulfilling and impactful. As organisations continue to evolve, the demand for skilled Executive Assistants remains strong, making it a promising career path for individuals looking to make a significant contribution to their workplace.

Career snapshots For Executive Assistants

The role of an Executive Assistant is pivotal in supporting managers and professionals through effective liaison, coordination, and organisational tasks. This career is well-suited for individuals who thrive in dynamic environments and possess strong communication and organisational skills.

Average Age: Typically around 35-45 years old.
Gender Distribution: Predominantly female, with approximately 70% of the workforce being women.
Hours per Week: Generally, 38-40 hours, with potential for overtime during busy periods.
Average Salary: Ranges from $75,000 to $100,000 annually, depending on location and experience.
Unemployment Rate: Relatively low, around 3-4%, indicating strong demand for skilled professionals.
Employment Numbers: Approximately 50,000 individuals employed in this role across Australia.
Projected Growth: Expected growth of 10% over the next five years, driven by increasing demand for administrative support in various sectors.

As the business landscape evolves, the role of Executive Assistants continues to expand, offering numerous opportunities for career advancement and professional development.

What will I do?

The role of an Executive Assistant is pivotal in ensuring the smooth operation of an organisation. These professionals provide high-level administrative support to executives, enabling them to focus on strategic decision-making and leadership. With a diverse range of responsibilities, Executive Assistants are essential in managing schedules, coordinating communications, and facilitating various organisational tasks that contribute to overall efficiency and productivity.

Calendar Management – Organising and maintaining the executive’s schedule, including appointments, meetings, and travel arrangements.
Communication Liaison – Acting as the primary point of contact between the executive and internal/external stakeholders, managing correspondence and inquiries.
Meeting Coordination – Planning and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
Document Preparation – Creating, editing, and formatting reports, presentations, and other documents as required by the executive.
Project Support – Assisting with various projects by conducting research, tracking progress, and ensuring deadlines are met.
Expense Management – Managing and processing expense reports, ensuring compliance with company policies.
Office Management – Overseeing office supplies and equipment, ensuring a well-functioning work environment.
Confidentiality Maintenance – Handling sensitive information with discretion and maintaining confidentiality at all times.

What skills do I need?

A career as an Executive Assistant requires a diverse set of skills that are essential for supporting senior management and ensuring the smooth operation of an organisation. Strong organisational abilities are paramount, as Executive Assistants must manage schedules, coordinate meetings, and handle various administrative tasks efficiently. Excellent communication skills, both written and verbal, are also crucial, enabling them to liaise effectively with stakeholders at all levels. Additionally, proficiency in technology and software applications is important, as these professionals often utilise various tools to streamline processes and enhance productivity.

Moreover, an Executive Assistant should possess strong problem-solving skills and the ability to work under pressure, as they frequently face tight deadlines and unexpected challenges. Attention to detail is vital, ensuring that all tasks are completed accurately and to a high standard. Finally, a proactive attitude and the ability to anticipate the needs of executives can significantly enhance the effectiveness of an Executive Assistant, making them an invaluable asset to any organisation.

Skills/attributes

Strong organisational skills
Excellent communication abilities
Proficiency in office software and technology
Time management expertise
Attention to detail
Ability to multitask effectively
Problem-solving skills
Discretion and confidentiality
Adaptability and flexibility
Strong interpersonal skills
Project management capabilities
Ability to work independently and as part of a team
Proactive approach to tasks
Customer service orientation
Basic financial and budgeting knowledge

Resources

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How to Become an Executive Assistant: Australian Careers in Business Administration

What is a Executive Assistant?

Career snapshots For Executive Assistants

What will I do?

What skills do I need?

Skills/attributes

Resources

Career Outcomes