How to Become an Accounts Administrator: Australian Careers in Accounting and Bookkeeping

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BSB40120

Certificate IV in Business (Financial Administration)

Whether you’re looking to start a new career in business administration or have industry experience and want to formalise your skills, this BSB40120 Certificate IV in Business (Financial Administration) qualification from Open Colleges could be a great option. This flexible course, designed to make it easy to fit study in with your current lifestyle, combines the in-demand business administration skills with financial reporting and payroll knowledge to ensure that you become a valuable prospect for business in any sector.

This course will allow you to gain all the relevant business administration and communication skills such as how to build and maintain business relationships, apply various communication strategies to business tasks and write and edit complex business documents, while at the same time teaching you the principles of business financial reporting, processing of financial transactions and management of financial records and establishing and maintaining a payroll system.

Start studying today to give your career the kick-start it needs!

Please note: This is a fee-for-service course, it is not government funded.

Online

Accounts Administrator, Accounts Clerk, Accounts Payable Officer, Accounts Receivable Officer, Accounts Supervisor, Administration Supervisor, Administrative Assistant, Executive Personal Assistant, Office Manager, Payroll Clerk, Payroll Officer, Payroll Supervisor, Senior Accounts Officer

Price may vary

Self-paced, max 18 months

BSB40120

Certificate IV in Business (Administration)

If you are a naturally organised person and are looking to start a career in business administration then this BSB40120 Certificate IV in Business (Administration) qualification from Open Colleges could be a fantastic choice for you. Business activity is on the rise in Australia and outlook for the creation of new clerical roles is great, with 342,000 new roles to be created in the industry by 2025 (Source: Australian Government Job Outlook), so if you’re after an in-demand career this could be an ideal opportunity.

Completing this Certificate IV qualification will enable you to competently perform in any of the many administrative and clerical roles required by the modern businesses. You will gain all the contemporary business administration and communication skills by studying subjects such as how to apply communication strategies in the workplace, build effective business relationships, write complex documents, design and produce complex spreadsheets and how to use digital technologies to collaborate in a work environment.

By the end of this course you will be equipped with all the knowledge you need to become an administration star for any business or organisation, so start studying today!

Please note: This is a fee-for-service course, it is not government funded.

Online

Accounts Administrator, Administration Supervisor, Administrative Assistant, Business Administrator, Business Analyst, Clerical Worker, Office Administrator, reContract Administrator

Price may vary

Self-paced, max 18 months

Not Available

FNS40222

Certificate IV in Accounting and Bookkeeping

If you have an aptitude for numbers and are looking for a lucrative career, then this FNS40222 Certificate IV in Accounting and Bookkeeping qualification from National Business Institute of Australia (NBIA) could be just what you’re looking for.

This course offers essential accounting knowledge and insight into various accounting and bookkeeping tasks commonly encountered in professional settings. Topics covered include the completion of Business Activity Statements (BAS), preparation of financial reports, processing of financial transactions, and establishment and maintenance of payroll systems. Accredited nationally and widely recognised, it caters to individuals seeking to enhance their proficiency in accounts, accounting, and bookkeeping, as well as those aspiring to establish their own bookkeeping business or become registered BAS agents.

Delivered 100% online, this course is particularly suitable for individuals already employed in the field, as well as those in administrative or office management roles aiming for career advancement who are looking for a flexible course that fits in with their timetable.

Please note: this course is fee-for-service, NOT government funded.

Online

Accounts Administrator, Accounts Clerk, Accounts Payable Officer, Accounts Receivable Officer, BAS Agent, Bookkeeper, Bookkeeper Assistant, Senior Accounts Officer, Tax Specialist, Taxation Advisor

Price may vary

12 months

FNS30322

Certificate III in Accounts Administration

The FNS30322 Certificate III in Accounts Administration offered by Macedon Ranges Education is designed to equip students with essential skills and knowledge for a successful career in the financial services sector. This course covers a range of key learning areas, including processing financial transactions, maintaining financial records, and understanding the principles of accounts administration. Students will gain practical experience in using accounting software and learn how to effectively manage accounts payable and receivable, ensuring they are well-prepared for the demands of the workplace.

Throughout the course, participants will also develop their communication and customer service skills, which are vital in any administrative role. The curriculum is tailored to provide a comprehensive understanding of the financial environment, enabling students to confidently navigate various accounting tasks. With a focus on real-world applications, the FNS30322 Certificate III in Accounts Administration not only prepares students for immediate employment but also lays a solid foundation for further studies in finance and business.

By engaging with this course, students will be empowered to take the next step in their career journey, armed with the knowledge and skills necessary to thrive in accounts administration. Enquire to learn more.

Study modes: This course can be delivered either 100% online, or at Macedon Ranges Education’s campus in Kilmore, Victoria. Online students can start anytime. There are 4 intake dates each year for on-campus students: April, July, September, and December (for the following year).

PLEASE NOTE: This course is fee-for-service only, it is not government-funded.

On Campus, Online

Online, VIC

Accounts Administrator, Accounts Assistant, Administrative Assistant, Administrative Officer, Finance Officer, Payroll Assistant, Payroll Clerk, Payroll Officer

Price may vary

12 months

On this page

What is a Accounts Administrator?

What will I do?

What skills do I need?

Resources

What is a Accounts Administrator?

The role of an Accounts Administrator is a vital component in the financial health of any organisation. These professionals are responsible for managing and maintaining financial records, ensuring that all transactions are accurately recorded and reported. They play a crucial role in supporting the accounting department by handling various administrative tasks that contribute to the overall efficiency of financial operations. With a keen eye for detail and a strong understanding of financial principles, Accounts Administrators help organisations stay on top of their financial obligations and reporting requirements.

Accounts Administrators typically engage in a variety of responsibilities that include processing invoices, managing accounts payable and receivable, and reconciling bank statements. They are often tasked with preparing financial reports, assisting in budget preparation, and ensuring compliance with financial regulations. Their role requires them to liaise with other departments, vendors, and clients to resolve any discrepancies and maintain positive relationships. This collaborative aspect of the job not only enhances their communication skills but also fosters a sense of teamwork within the organisation.

Daily tasks for an Accounts Administrator may involve data entry, updating financial records, and using accounting software to track expenses and revenues. They may also assist in payroll processing and ensure that all financial transactions are documented accurately. The ability to manage multiple tasks efficiently while maintaining a high level of accuracy is essential in this role. As they gain experience, Accounts Administrators often have opportunities to take on more complex financial tasks, paving the way for career advancement within the accounting field.

Overall, a career as an Accounts Administrator is both rewarding and dynamic. It offers individuals the chance to develop valuable skills in finance and administration while contributing to the success of their organisation. With a strong demand for skilled professionals in this area, those pursuing a career in accounts administration can look forward to a stable and fulfilling career path.

Career snapshots For Accounts Administrators

The role of an Accounts Administrator is vital in managing financial records and ensuring compliance with accounting standards. This position typically attracts individuals who are detail-oriented and possess strong analytical skills. The career landscape for Accounts Administrators in Australia is shaped by various factors, including demographics, employment conditions, and salary expectations.

Average Age: 41 years
Gender Distribution: 51% female
Average Weekly Hours: 43 hours
Median Weekly Earnings: $1,841 (approximately $95,000 annually)
Unemployment Rate: Relatively low, with a stable demand for skilled professionals
Current Employment: Approximately 201,100 individuals are employed as Accountants in Australia
Projected Growth: Employment growth is expected to remain steady, with a slight decline of around 500 positions annually

As the financial landscape evolves, the demand for skilled Accounts Administrators is likely to persist, making it a reliable career choice for those interested in finance and administration. With the right qualifications and experience, individuals can find rewarding opportunities in various sectors, including accounting, administration, and finance.

What will I do?

The role of an Accounts Administrator is vital in ensuring the smooth operation of financial processes within an organisation. This position involves a variety of tasks that contribute to the accuracy and efficiency of financial reporting, budgeting, and compliance. Accounts Administrators play a key role in managing financial records, processing transactions, and liaising with other departments to support the overall financial health of the business.

Maintaining financial records – Ensuring all financial transactions are accurately recorded and up to date.
Processing invoices – Reviewing, verifying, and processing invoices for payment.
Assisting with budgeting – Supporting the preparation and monitoring of budgets to ensure financial targets are met.
Preparing financial reports – Generating regular financial reports for management review.
Managing accounts payable and receivable – Overseeing the accounts payable and receivable processes to ensure timely payments and collections.
Liaising with stakeholders – Communicating with internal and external stakeholders regarding financial matters.
Conducting reconciliations – Performing bank and account reconciliations to ensure accuracy in financial records.
Assisting with audits – Supporting internal and external audits by providing necessary documentation and information.
Implementing accounting systems – Assisting in the introduction and maintenance of accounting software and systems.
Ensuring compliance – Monitoring compliance with financial regulations and company policies.

What skills do I need?

A career as an Accounts Administrator requires a diverse set of skills that are essential for managing financial records and ensuring the smooth operation of accounting processes. Strong organisational skills are paramount, as the role involves maintaining accurate financial documentation, processing invoices, and managing accounts payable and receivable. Attention to detail is crucial, as even minor errors can lead to significant discrepancies in financial reporting. Proficiency in accounting software and spreadsheets is also necessary, enabling the administrator to efficiently handle data entry and financial analysis.

In addition to technical skills, effective communication and interpersonal abilities are vital for liaising with clients, suppliers, and internal teams. An Accounts Administrator must be able to explain financial information clearly and work collaboratively to resolve any issues that arise. Furthermore, a solid understanding of financial regulations and compliance is important to ensure that all practices adhere to legal standards. Overall, a combination of analytical thinking, problem-solving skills, and a proactive approach will empower individuals to excel in this role and contribute positively to their organisation’s financial health.

Skills/attributes

Attention to Detail
Strong Communication Skills
Proficiency in Accounting Software
Organisational Skills
Time Management
Analytical Thinking
Problem-Solving Skills
Knowledge of Financial Regulations
Ability to Work Independently and as Part of a Team
Customer Service Orientation
Adaptability and Flexibility
Basic Understanding of Taxation and Compliance
Data Entry Skills
Confidentiality and Integrity

Resources

NATIONAL

QLD

VIC

ACT

TAS

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How to Become an Accounts Administrator: Australian Careers in Accounting and Bookkeeping

What is a Accounts Administrator?

Career snapshots For Accounts Administrators

What will I do?

What skills do I need?

Skills/attributes

Resources

Career Outcomes